SAP ERP, SAP SD, SD (Sales and Distribution)

Status Profile Functionality for SAP SD Professionals

How Status Functionality in SAP helps professionals to control different activities:

  • SAP status profile functionality which is basically a workflow enabled functionality
  • Status profile is enabled by assignment to the sales order type (header level) or item category(item level)
  • Every activity will be defined by status number
  • With the help of the status number you determine the sequence in which the user statuses are activated.
  • You can assign lowest and highest number to status number so that particular activity can work within that number
  • you can track all activities performed for particular document based on updated statues
  • it can also be used for reporting purposes.

How to configure status profile in SAP and enable for Sales documents:

1. Define Status Profile:

SPRO—— Sales and Distribution—— Sales >Sales documents —— Define and Assign Status Profile——Define Status profile

SAP ERP, SAP SD, SD (Sales and Distribution)

2. Assignment of Status profile at order type at below path:

SPRO—— Sales and Distribution—— Sales >Sales documents —— Define and Assign Status Profile——Assign order type/Status profiles

SAP ERP, SAP SD, SD (Sales and Distribution)

3. Assignment of Status profile at item category at below path:

SPRO— Sales and Distribution—Sales >Sales documents — Define and Assign Status Profile— Allocate status profile to item categories

4. Set Status controls based on business requirements.

Go to Transaction control screen and enable below functionality

SAP ERP, SAP SD, SD (Sales and Distribution)

5. Enter Authorization code to change the status:

t-code BS02 can be used also

SAP ERP, SAP SD, SD (Sales and Distribution)

Details about User Status:

SAP ERP, SAP SD, SD (Sales and Distribution)

Status Number:

It is the number which is assigned per activity and it is unique to every status.

Status:

This is the text which will flow to sales document once it is activated and update as per business activity mentioned in the configuration.

Initial:

whenever sales document is created by default this status will be activated to it.

Lowest Status No:

This will ensure that particular activity will be performed within this lowest number and once that activity is performed this will get deactivated.

Highest Status Number:

all activities will be performed till this number and it will block other activities or status updation having below status number than this.

Position:

it will give you at which place this status can be activated.

Priority:

if several status have same priority then status which has highest priority will have preference.

Step by Step usage of Status in Sales Document status tab and approval process:

1. Based on initial Status ,order will have status A001 as per configuration

SAP ERP, SAP SD, SD (Sales and Distribution)

2. Update User exit logic based on business requirement and call function to change the user status and it will change to A002 as pending for approval

SAP ERP, SAP SD, SD (Sales and Distribution)

3. Use Authorization object to approve or reject, it will again call function to change the status as per maintained in the status profile and after approval it will change to A003

SAP ERP, SAP SD, SD (Sales and Distribution)

4. Once it is rejected ,it will have status A004 as below:

SAP ERP, SAP SD, SD (Sales and Distribution)

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