FIN (Finance)

Inventory to Final Asset Transfer in FI-AA

We frequently come across new business requirements. Sometimes we can achieve the same using standard process and at times we need to do the customization or we need to think of another way out to meet the business requirement.

Recently, I came across one business requirement where business needs to transfer their inventory to the final asset. Well, there is a standard process available in SAP to achieve the same. Although, this is not so frequent scenario so might be many of you may not aware of the process. I’ve achieved the business requirement by following some of the standard processes of SAP. So, thought to share with you all which can help any of you at a later stage.

To start with below is the process flow which will help to understand the process in the simplest way possible.

Process Flow Chart

To elaborate on each point mention in the process flow chart, kindly go through the below steps:

Please note that we can transfer or settle AUC to the final asset in two ways.

1. After posting the MIGO, and before posting the MIRO document

2. Directly after posting the MIRO document

1. Master Data Creation

1.1: Internal Order

  • For the purpose of assigning the budget to assets, we’ve to create Internal Order using T-Code KO01
Create IO
Enter Necessary Details
Enter Control Data
Order Created

1.2: Assign Budget to Internal Order

Enter IO Number
Assign Budget to IO

1.3: Release Internal Order –KO02

Release IO 1
Released IO

1.4: Assign Internal order to Order Group – KOH2

Select Order Group
Assign IO to Order Group

1.5: Create Asset Master (AUC) – AS01

Create Asset Master
Enter Details
Enter Details (Assign Internal Order in Time-Dependent tab)
Asset is Created

1.6: Create Main Asset – AS01

Once AUC is created, we have to create the main asset in which we have to transfer the AUC. It is important to assign the Unit of measurement and cost center.

Creation of Main Asset
Enter required Data (Cost Centre & Internal Order)
Assign Depreciation Area
Asset Master Created

Now, we have completed all the pre-requisite in order to transfer the Inventory to the Final asset.

2. Procurement Process

2.1 Create PR (ME51N)

  • In the account assignment category select A.
  • Inline item data give internal order numbers created before.
Select Account Assignment as A (Asset)
Enter the order number and select material
Purchase Requisition is created

2.2 Create PO (ME21N)

  • Make sure that Uncheck the GR non valuated
  • Make sure that you’ve assigned the Internal Order
Create PO using PR
Uncheck GR valuated box
PO is created

2.3 MIGO

Enter PO number
MIGO document is posted

Now, you can see Quantity is transferred in AUC.

Quantity is updated

3. Settlement of Asset

3.1 Create Sub Asset (AS11)

Write the number of sub-asset
Enter necessary details
Sub assets are created

3.2 Transferred AUC to the main asset (AIAB)

Write the main asset name
The book value of the asset will be shown here
  • Now you will select the asset and press the button
  • It will ask you to asset settlement
  • There are two options while settling, you can write a direct amount or you can write the percentage.
Check Syntex
Check the Green status

After the Green status, the system will take you to T-code – AIBU.

  • Here you have to write the Asset Value Date, which has a direct impact on Depreciation
  • Check the amount transfer in Test
AIBU screen will open automatically. Click on a test run.
Now you can see the entry.
Uncheck test run and execute
The asset is transferred and the document is posted.

Now check Asset Explorer (AW01N) of AUC and main asset. Values will transfer from AUC to the final Asset.

4. If a settlement is performed after MIRO

First steps such as PO creation and MIGO will be the same as the previous process i.e. settlement after MIGO.

Step 1: Create AUC
Step 2: Create Main Asset
Step 3: Create PR & PO
Step 4: Post MIGO
Step 5: Post MIRO. After doing the above mention steps, create MIRO document

MIRO Document
MIRO Document is posted

4.1 Settlement after MIRO document using T-Code AIAB

Select AUC Asset and click on Execute
Select Main asset and amount which will be settled against the Main asset

After entering the settlement details, system will redirect to AIBU screen

Click on Execute and here you can see the Accounting simulation of Settled asset

Accounting Simulation

If, Above entry is correct and as per the business requirement, then post the entry. To post the document, remove the test run and click on execute.

AIBU Accounting posted

Now check Asset Explorer (AW01N) of AUC and main asset. Values will transfer from AUC to the final Asset.

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